11 Therapy Scheduling Software to Help you Organize your Online Practice

81. 11 Therapy Scheduling Software to help you organize your online practice-min

If you are a therapist offering private sessions, you need to see these 11 therapy scheduling software.


Following the events of the last 2 years, you’ve probably decided on making your schedule available online. After all, telehealth is not a new concept, and offering your therapy services online will bring you only benefits.

It’s a great step forward to increase your client base and ensure that you can accommodate new patients.

Luckily, there are plenty of ready-to-use solutions out there for therapists to schedule appointments online.

Why use therapy scheduling software?

Therapy scheduling software allows your patients to easily book appointments with you directly through your website or booking page. They can see your availability and choose the right time slot that fits their schedule. It also helps to prevent the inevitable back-and-forth emails for setting an appointment at a time convenient for both of you. In other words, scheduling software helps you offer your patients a simple way to schedule therapy appointments. And that means less admin work for you.

How to choose the best scheduling software for therapists?

I decided to embark on a quest to find the best therapy scheduling software, and I’ve come across several platforms worth checking out. Of course, it’s no easy feat to choose one over another, but I did my homework, so you don’t have to.

These 11 software solutions will enable you to save time and reduce stress in managing your online therapy practice.

  1. 3veta
  2. Amelia
  3. AppointmentPlus
  4. Calendly
  5. Fons
  6. SimplePractice
  7. Sprintful
  8. TheraNest
  9. Theraplatform
  10. TherapyNotes
  11. YellowSchedule

1. 3veta

81. 11 Therapy Scheduling Software to help you organize your online practice-1

3veta is a great scheduling software for therapists who rely on video sessions and online appointments.

The platform is specifically designed for professionals looking to meet patients online, schedule and reschedule meetings, get booked, and receive payments fast and secure.

You can sync your preferred external calendar with 3veta to easily manage your availability.

In addition, you can add your name and logo to your booking page and meeting rooms for a more professional, personalized environment.

No installation is required for 3veta and all meetings happen in the browser, both for therapists and their patients.

3veta will cost you as little as 2 lattes at Starbucks – $7/month for the basic plan (a transaction fee is applied only when you receive payments).

Key features 3veta offers:

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2. Amelia

Amelia is a user-friendly online appointment scheduler. While not necessarily a therapy scheduler, it makes sure your patients can book therapy sessions and pay online while you sleep. The only downside is that it’s a WordPress plugin. However, if your website is on WordPress you can benefit from all the features that come with Amelia for about $60/year for one domain.

Key features Amelia offers:

  • Calendar sync
  • Recurring appointments
  • SMS notifications
  • Zoom and Google Meet integration
  • Multi-user

3. AppointmentPlus

AppointmentPlus allows patients to book therapy sessions on your website, whenever and from wherever they want. It also organizes all the patient information, including contacts, which makes it easy to find your clients.

The pricing starts at $49/month and goes up for the more advanced plans.

Key features AppointmentPlus offers:

  • Calendar sync
  • Recurring appointments
  • Email reminders
  • Website and Facebook calendar integration
  • Payment processing

4. Calendly

81. 11 Therapy Scheduling Software to help you organize your online practice-2

Just as the rest of the scheduling apps on this list, Calendly allows you to sync your calendar and schedule appointments. While it’s not therapy scheduling software, it does a good job of helping you arrange online or offline meetings.

Calendly features a free Basic plan while the Premium will cost you $8/month. Higher pricing plans are available based on your business needs.

Key features Calendly offers:

  • Calendar sync
  • Team scheduling
  • Appointment reminders
  • Integrations
  • Easy embedding on your website
  • Multi-user
  • Mobile App (iOS and Android)

5. Fons

Like all booking software, Fons helps you slot in appointments with patients. It’s especially convenient for therapists who travel often because it adjusts to different time zones.

Fons syncs with your calendar app, lets you schedule appointments, and shows only available time slots to your patients. Also, you can work solo or add more members to your team. Each member gets a login, a schedule, and an administrative role.

The pricing starts at $29.95/month for up to 5 users.

Key features Fons offers:

  • Automated payments
  • Calendar sync
  • Appointment reminders
  • Zoom integration
  • Multi-user

6. SimplePractice

SimplePractice is a therapy scheduling software that allows you to go fully virtual. It features payment processing, insurance claim submission, electronic document storage for medical records and business documents, and online therapy notes.

Key features Simple Practice offers:

  • Calendar sync
  • Client billing
  • Appointment reminders
  • Website builder
  • Video calls (at additional cost)
  • Mobile App (iOS and Android)

7. Sprintful

Sprintful is an easy-to-use therapy scheduling software that offers flexibility and scalable pricing plans. Your patients can book therapy sessions directly from your booking page and receive personalized notifications afterward.

Sprintful establishes a secure connection with your Zoom and Google Meet accounts so you can host video sessions.

As for the pricing, Sprintful offers a scalable pricing plan that starts at $9/month with some limitations and goes up to $49+ for all the features.

  • Calendar sync
  • Video calls
  • Appointment reminders
  • Payment processing
  • Group calls (at additional cost)
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8. TheraNest

TheraNest is a practice management software for therapists and all kind of mental help professionals. It helps small and large practices create and organize one-on-one and group therapy sessions and recurring appointments. Moreover, TheraNest comes with a payment processing feature to help you get paid and a video call service.

TheraNest will cost you $39/month for up to 30 active patients and goes up accordingly.

Key features TheraNest offers:

  • Google Calendar or Apple iCal Sync
  • Video calls (at an additional cost starting at $12/month)
  • Client notes
  • Email reminders
  • Mobile App (iOS and Android)

9. Theraplatform

Theraplatform is a therapy practice management software that brings some interesting features. You can schedule private therapy sessions, bill patients, and host video calls. Furthermore, with Theraplatform you can take notes and securely keep them on the platform. Plus you can fill out consent and intake forms.

However, such an impressive list of features doesn’t come cheap. The Basic plan costs $39/month for one user. If you want to access more features it’s worth checking the Pro ($49/month) and Pro Plus ($59/month) plans.

Key features Theraplatform offers:

  • Google Calendar Sync
  • Video calls
  • Chat
  • Email reminders
  • Screen sharing (not included in the Basic plan)
  • Document sharing (not included in the Basic plan)

10. TherapyNotes

TherapyNotes is another online therapy scheduling software that deserves to be mentioned. It features appointment scheduling, calendar sync, note-taking, and video sessions. TherapyNotes also takes care of your payment processing at just 2.7% plus 10 cents per transaction. Their Solo plan costs $49/month while their Group and Enterprise plans are currently $59 + additional costs for any new user.

  • Video calls
  • Email and phone reminders
  • Document sharing
  • Payment processing
  • Client notes

11. YellowSchedule

YellowSchedule is a simple therapy appointment scheduling software designed to make it easy for your patients to book time with you. It connects with your external calendar software and syncs your events. Patients can see your availability and choose the time and date that fits their schedule.

YellowSchedule does one thing but does it well. However, it’s relatively expensive for what you get at $29.95/month.

Key features Yellow Schedule offers:

  • Calendar sync
  • Appointment reminders via email or SMS
  • Recurring appointments up to 2 years in advance
  • Payment options
  • Video appointments?
  • Multi-user (if you work for a larger practice)
  • Mobile App (iOS and Android)

Managing your online appointments without scheduling software is both time-consuming and inefficient. There are budget-friendly and powerful options available to optimize your online practice.

If you’ve found this article useful, check out the 21 best web apps for online consulting and find more tools that will help you handle your therapy practice.

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